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Job Description
Accounting Assistant
Essential Job Functions:
Records, classifies, and summarizes accounting transactions.
Compiles various documents, verifies their accuracy, and authorizes payments in accordance with established procedures.
Assembles documents for computer input, verifying accuracy of itemized charges, account numbers, and total costs.
Selects correct accounts; posts, verifies, and balances debit and credit entries.
Reconciles accounts and assists in the compilation of reports.
Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
Performs arithmetic calculations.
Maintains records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
Responds to inquiries. Checks accounting transactions to locate and resolve discrepancies.
Provides accounting services to faculty, staff, students, and individuals or organizations outside of the university, such as government agencies and banks.
Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
Operates office equipment such as photocopier, fax machine, and calculator.
Scope of Responsibility:
Knows the formal and informal departmental goals, standards, policies and procedures which may include some familiarity of other departments within the school/division. Is sensitive to the interrelationship of both people and functions within the department.
Decision Making:
Carries out duties and responsibilities with limited supervision. Makes decisions and establishes work priorities on essentially procedure-oriented operations.
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